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Overview

Welcome to the Application Management Guide for recruiters on HST Sira!
This document explains manage Applications and applicants on the platform including both Internal and External job types.

  • Navigate to Application Management.

Login Page In this section, you can see job lists,action menu and total count status

1. List Job posted​

Understanding the Job List​

The main table shows all your job postings with this information:

  • Job Title: Name of the position
  • Category: Job field/department
  • Job Type: Internal/ External
  • Status: Current state (Open/Closed)
  • Deadline: Application closing date
  • Actions: Available operations for each job

2. Application Actions Menu​

For each job in your list, you can:

  • 👁️ View: See full job details
  • 📤 Go To Application: Manage applications and applicant

3. Viewing Job Details​

  • Navigate to Application Management → On Action Menu click View.

Login Page In this section, you can see Detail information for the job clicked view

Essential Information Panel​

  • Employment Type, Location, Salary
  • Post Date and Deadline
  • Career Level and Category

Job Metrics​

  • Number of open positions
  • Application statistics

Full Job Description​

  • Complete role description
  • Duties & Responsibilities list
  • Education and Experience requirements

Best Practices​

  1. Regular Monitoring

    • Check new applications daily during active recruitment
    • Set up notifications for new submissions
    • Monitor application-to-hire conversion rates

  2. Efficient Screening

    • Use consistent evaluation criteria
    • Screen applications within 48-72 hours of receipt
    • Maintain organized candidate pipelines

  3. Communication Standards

    • Acknowledge all applications received
    • Provide clear timelines for next steps
    • Send rejection notices promptly

  4. Data Management

    • Keep applicant data updated and accurate
    • Maintain proper documentation for compliance
    • Regularly archive closed position data

  5. Internal vs. External Applications

    • Process internal applicants with special consideration
    • Follow internal mobility policies
    • Ensure fair evaluation for all candidate types

Job Posting Optimization​

  • Keep job descriptions clear and concise
  • Set realistic application deadlines
  • Regularly update job status
  • Monitor application volume and quality

Troubleshooting​

Common Issues​

Application Access Problems​

  • "Go To Application" not working: Refresh page or check internet connection
  • Missing applications: Verify job status is "Open" and check filters
  • Cannot view applicant details: Check user permissions and access rights

Data Display Issues​

  • Job list not loading: Clear browser cache or try different browser
  • Missing job details: Ensure all required fields were completed during job creation

Status Management Problems​

  • Wrong status displayed: Refresh page or check for system updates
  • Status update failures: Ensure all required fields are completed

Technical Issues​

  • Slow performance: Check internet connection
  • Button not responding: Refresh page or restart browser
  • Error messages: Note error code and contact technical support

Internal/External Job Confusion​

  • Wrong job type selection: Double-check during job creation
  • Internal applicants not visible: Verify internal posting settings

Need Assistance?​

  • Contact customer support
  • Refer to FAQs section for common questions
  • Contact system admin for technical issues